Open Village Meeting Info.

NOTE: 2 additional questions and responses have been added to the end of this page.

Approx. 700 residents attended the HOA’s first Open Village Meeting of 2023 

The meeting was hosted by HOA Program VP, Lavonne Mitchell.

Presenters included:

  • HOA President, Mark Pantley
  • HOA Neighborhood Watch Chair, Sherry Le and Loudon County Sheriff, Jimmy Davis
  • POA Board President, Marty Inkrott
  • POA CEO, Chet Pillsbury

Pictured below (left to right): Lavonne Mitchell, Chet Pillsbury, Mark Pantley, Sherry Le & Marty Inkrott

HomeOwners Association (HOA) by HOA President, Mark Pantley

2022 Accomplishments:

  • Socials – focus on entertainment (including live music), better prizes, more fun
    • Result:  attendance increased through the year
  • Events – wide variety of events with good turnout (limit:  number of EC’s)
  • OVM – State of the Village, Monroe County Elections, POA Candidate Forum
  • Neighborhood Watch program – new standard signage, Coordinators in every neighborhood, focus on communications (including FBI presentations)
  • Highway Safety Program – ongoing safety focus working with TDOT & counties
  • Litter Angels – successful start and great ongoing work that makes a difference!
  • A&E (Aesthetics & Environment) Committee – initiated, then paused
  • Collaboration with POA & NV – combined Welcome Orientation, events with NV
  • Membership – Currently 1864 households (+253 from last year)
  • Costs – increased spending on Monthly Socials as planned.
    • Ended year with small surplus.

2023 Goals:

  • Recruit more Event Coordinators – so we can have more events
  • Increase attendance at monthly Socials – more fun, more variety, great prizes
  • Continue offering quarterly information forums – village, counties, lake, POA
  • Grow our membership – currently 35% of total households
  • Increase collaboration with POA and NV
    • Common events, support each other as needed
  • Continue supporting our ongoing advocacy programs
    • Neighborhood Watch, Litter Angels, Highway Safety Committee
  • Support re-establishment of A&E Committee
    • Includes promotion of the TN Smart Yards program
  • Evaluate HOA brand identity
    • Revalidate the HOA Mission Statement
    • Consider renaming to reduce confusion about role and purpose.

Neighborhood Watch (NW) Coordinator, Sherry Le, and Loudon County Sheriff, Jimmy Davis, discussed the positive impact NW has had on our community and how residents can “Be Involved and Be Aware”.  

Neighborhood Watch 2022 Accomplishments:

  • Fully launched program in the Main Village in May 2022
  • Continued the on-going program in Kahite with over 20 Neighborhood Watch Supporters
  • Set Neighborhood Watch Coordinators in every neighborhood
  • Created the Google Group email distribution strictly based off of the Tellico Village Directory that sends out crime related information, safety bulletins and upcoming events
  • New Neighborhood Watch signs 
  • Three in person presentations including the Introduction to NW and the Scams presentation done by the Knoxville FBI Office
  • Neighborhood Watch responded to and put out information regarding four possible crime incidents in Tellico Village
  • Published a safety information bulletin in every HOA Voice Newsletter
  • Attended the New Resident Orientations and other HOA sponsored events to get more residents involved
  • Worked with the POA to get the Kahite Entrance Building as an accessible “rest stop” for the working deputies of Monroe County
  • Established a great working relationship with Sheriff Jimmy Davis of Loudon County and Sheriff Tommy Jones of Monroe County

Neighborhood Watch 2023 Goals:

  • Continue to add new residents and those not already signed up to the Google Group
  • Host quarterly in person events that are topic specific
  • Continue to work with both the Sheriffs’ Departments to report suspicious activity 
  • Get more people involved as Neighborhood Watch Supporters
  • Expand the “vacation/away” program to the Main Village to assist C.O.P.s program
  • Continue to put out relevant information regarding crime trends happening in the area 
  • Make people MORE aware of what is going on around them

POA Board Update by Marty Inkrott

2022 Objectives

  • CEO Replacement
  • Reserve Funding Valuation
    • 3rd Party Review and recommendation
    • Incorporate into Budget and 10 Year Plan
    • Develop an Investment Policy
  • Review Major TVPOA Supply and Service Contracts
  • Develop Land Use Plan

2023 Objectives

  • POA Board’s role
    • Be strategic and provide oversight/guidance to POA CEO
  • POA Board Objectives
  • Will be incorporated into CEO’s Goals/Objectives

2023 Budge – Assessment Increase

  • FAC recommended 9.1%
    • Limit is CPI change from June to June or 5%, whichever is higher
    • $14/month.  From $153.85 to $167.85 effective January 2023.
  • Why 9.1%?
    • Culmination of several items:
      • Economic uncertainty, inflation, recession
      • Costs of everything continuing to go up
      • Projected Water/Sewer Projects ($20MM over next 8 years)
      • Reserve Study:  Infrastructure – Water, Sewer, Roads, facilities
      • Tanasi Rebuild
      • Find more details on the November Board Meeting Webcast
    • Want to be clear we are in great shape financially
      • Just need to keep building up reserves ($14MM)
      • Be financially responsible/diligent in how we spend our money

POA CEO Report by Chet Pillsbury

Tellico Village Residential Growth Rate

Growth & Infrastructure Impact

Board working with POA Staff and PSAC (Public Services Advisory Committee)

  • Water & Sewer Studies
    • Over 35 years old
    • Original plan/sizing for much smaller homes, no lawn irrigation
    • Water Study plan to be reviewed in April Board Meeting
    • Sewer Study on hold while POA rectifying water infiltration during heavy rain events
  • Roads – 110 miles
    • Lots more wear and tear…especially with construction
  • Buildings
    • Yacht Club
    • Wellness Center
    • Chota Rec Center
    • Golf Course Clubhouses
  • All this is why the Reserve Funding has to be adequate

Water & Sewer Studies:

  • Tellico Village – Loudon County
    • 8 sq miles, 5000 acres
  • Water Plan
    • Jacobs Engineering – Addresses Water Supply and Pressure
    • Reviewed by PSAC and Public Works
    • $13MM investment over 8 years
      • Upgrade pumps, add pumping stations, upgrade/add feeder lines
    • Execution Plan:
      • Odd/Even Lawn Irrigation
      • New LUB Water Tank onstream end of July
      • Install data loggers at the LUB water connections to collect date after LUB gets their system up and running
      • Start design / engineering of the Chota water tank booster pump station
    • Potential Cost Avoidance
      • $4MM in feeder line upgrades – 12” to 16”…at least deferral

2023 Sewer Project:

  • New Pumping Station, Pumps and Holding Tank
  • $5.4MM Project.  $1MM in 2023
  • $2.1 Grant from state of TN
    • Working with County Mayor and Commissioners
      • Henry Cullen key in getting this through the County Commission

Reserve Funds

  • Reserve Study
    • Tellico Village – $400MM Assets
    • $8 – $10MM/year
  • How used
    • Maintenance/Replacement of existing Assets
  • Amenity Reserve
    • Not part of Reserve Study…so additional
    • We’ve had historically and will continue
  • Budget Impact
    • Like I said earlier, with all the known investments we need to make (Water/Sewer, Tanasi) and current economic conditions, the FAC and Board agree that we need to be building up our reserves.  Even with a 9.1% increase, we are still not projecting a Reserve Balance increase over the next couple years.

Trash Services:

  • 1st week of February to Board Meeting on February 15th 
  • No Recycle Service
    • Not offered by any service, or double the cost
    • Most ends up in trash pile anyway
    • Public Works has recycle drop-off now for cardboard, e-cycle and
      • aluminum cans – money goes to Garden Club
  • Approx $25/month- vs $14.50/month now (No matter who we go with our prices will double)

CEO 2023 Goals

  • Start to implement land management; start somewhere to bring in more money
  • Review of payroll, staffing, employee benefits 
  • Review of corporation vs. POA and can we do that 
  • Review of all contracts, specifically Food Service and LUB before end of the year
  • Create a partnership with both Loudon and Monroe counties
  • Facelift for Tellico Village; start with the signs, those done by Cooper; give a better first impression 
  • Tanasi rebuild 

2023 Tanasi Restoration Committee Timeline

3 Architectural DRAFTS of Tanasi Building currently being evaluated by Committee (as of January 19, 2023)

Option 1:

Option 2:

Option 3

Option 3 – DRAFT Interior Drawings – 3 Stories with approx. 22,338 Sq. Ft.

Lower Level – Golf Cart Storage, Pro Shop & Golf Pro Offices

 

Main Level – Main Dining, Kitchen and Patio Seating

3rd Floor – Meeting Rooms

The POA will continue to engage Tellico Village residents on this project.

Future HOA Open Village Meetings are being planned to provide Villagers with updates on the 2023 Goals described in this January 19th meeting and additional details from the Tanasi Rebuild project team. Until then, if you have questions or comments in regards to this meeting, feel free to contact our HOA team via email at tvhoa.org@gmail.com.

Questions & Answers:

The following are questions submitted to the HOA after the Open Village Meeting concluded. These questions were forwarded to POA CEO, Chet Pillsbury for response. Both are provided below:

Question 1:

Regarding traffic speed and safety, some streets, Toqua Road for example, have groomed paths
that roughly follow the street.  I’d like to have the Board undertake a study to evaluate the cost
and feasibility of adding paths to every arterial roads and feeder street into and out of
neighborhoods as a safety measure to get pedestrians off the streets.  I agree with Chet that we
can’t stop people from speeding. As POA Board member Pat White brings up at every board
meeting, negotiating our narrow streets with combined pedestrian and vehicle traffic is a safety
issue.  In my opinion paths would create a much safer village for all of us.

Question 1 Response:

[Chet] In that, this would be an operational issue I would need to take on this study and report
back to the community and the board. With all I currently have going on it would not be my
immediate priority but something I would l would take to the Long-Range Planning Committee to
review along with both public works input and the CFO’s as well.

Question 2:

Further, longer range maybe a never project, I’d like to see the village become more of a golf cart
community, I know cart paths are expensive, but can we look into building cart paths through the
village, over time, that connect all the neighborhoods and courses. A Dream for me…lol…

Question 2 Response:

[Chet] In many ways this is directly relate to Question 1. Again, in that I am the staff member
assigned to the Long-Range Planning Committee, this would be something for them to
investigate with the help of public works and the CFO, regarding costs.

Question 3:

First of all, thanks for a great meeting tonight. We were very glad we attended and learned a lot of
good information. We did think of one question: wondering what the build out date for Tanasi is at
this time?

Question 3 Response:

[Chet] If all goes well this year with getting architects and contractors in place in a timely manner,
October 2023, I hope the building would be completed by the 4 th quarter of 2024.

Question 4:

Please ask the TN DOT if the shoulders on Rt. 444 could be improved by making the paved
shoulders wider thus giving bicyclists a safer access to our public roads. The current paved
shoulders vary from about one car width to less than a foot. There are sections of rt. 444 where
it is extremely dangerous for bicycles to get from one neighborhood to the next due to the paved
shoulders being just inches past the white painted edge of the driving lane. This forces the riders
to choose between riding in the traffic lane or into to the rutted loose gravel shoulders next to the
pavement. Both of these are extremely dangerous for any bicycle rider especially for riders that
are too young to drive and for the older riders. I believe that this is important with the increasing
population within the Village plus the increased use of electric bikes by the young and the older
riders. Most of the 444 roadways require little to no improvements. Improving the road would
help to keep our people safe.

Question 4 Response:

[Chet] I am trying to get a meeting with TDOT as soon as the road work is completed, to discuss
our need for some additional turning lanes and possible additional stop lights. I will mention this
request/need to them at that time and see what they have to say.

Updated February 24th, 2023:

The following questions were submitted to the HOA after the Open Village Meeting concluded. These questions were forwarded to the appropriate resources for responses. Both are provided below:

Question 5:

When is it forecasted for the Tellico Village community to be built out?

Question 5 Response provided by Beth Kaberka, POA Chief Development, Marketing & Communications Officer

We are currently at 78.5% build out and average 4% growth per year on average. However, that could slow down more with the housing market slowing down.  We estimate 2028-2032 timeframe. 

Question 6:

Does your department keep statistics on tickets issued, accidents and fatalities on Tellico Parkway and
the Tellico Village neighborhoods? If so, are they available and where?

Question 6 response provided by Loudon County Sheriff, Jimmy Davis:

Unfortunately, until recently, the Loudon County Sheriff’s Department did not keep statistics on
citations.  The Loudon County Sheriff’s Department obtains statistics regarding traffic collisions and their
location through the State of Tennessee.  
The Loudon County Sheriff does not have a public accessible database for this information and is
unaware if other governmental agencies do at this time.